European Strategy Forum on Research Infrastructures

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The 2nd Exchange of Experience Workshop Report is now available online

The 2nd EoE Workshop to exchange experience and best practise was focused on the monitoring and periodic review of Research Infrastructures on the ESFRI Roadmap. A summary of its main outcomes is now available in the 2nd Exchange of Experience Workshop Report

The purpose behind the 2nd workshop was to explain the ESFRI monitoring and evaluation process, to make it clear, comprehensible, transparent and fair. The workshop also provided a platform for effective, high-level interaction (exchange of experiences), coordination and networking between ESFRI projects and ESFRI Landmarks on the one hand, and the European Commission, H2020 Expert Advisory Group on RIs and ESFRI Strategy Working Groups (SWG) & Implementation Group (IG) on the other hand. In parallel to the workshop, the European Commission has organised informal interviews with project coordinators of 2008 projects.

The workshop to exchange experiences and best practice on the Monitoring of Projects and the Pilot Periodic Review of Landmarks took place on 18th January 2017 in the University of Málaga, Spain. More than 150 participants represented the target group comprising scientific leaders and managers of ESFRI-Projects and Landmarks currently preparing for the monitoring -or periodic review- process. The workshop was also open for other participants such as representatives of emerging projects, national ministries, the European Commission, national managing authorities, and ESFRI members, multipliers of the scientific community and other ERA stakeholders or policy makers. 

The idea was to allow intensified discussions between project coordinators and the chairs of the SWGs and members of the IG about project developments and readiness to be monitored by ESFRI. The workshop thus mobilised substantial combined expertise (best practices) to provide answers to the following issues:

• Evolution of the field and how the infrastructure is contributing to this
• The risks RIs are facing and the consequent mitigation plans (with respect to the 10-years rule)
• Successful achievements that other projects could learn from
• Bottlenecks for the individual projects and how to overcome them
• Identification of the relevant user-group in the business plans and the interaction with them
• The added value of the RI compared to a collaboration network of legally and economically independent RIs
• Evolvement of the scientific case, and how this affect the business model
• The way to monitor the Projects
• Interacting with the ESFRI MOS system 
The workshop was organised by StR-ESFRI, in close cooperation with ESFRI and the European Commission (EC) and was hosted by the Spanish Secretariat of State for Research, Development and Innovation, Ministry of Economy and Competitiveness. An information day about the next ESFRI roadmap in 2018 followed the next day.