3rd Exchange of Experience Workshop (EoE)
The 3rd Exchange of Experience Workshop on "Effective Use of Preparatory Phase Funding'" aims to enable high level interaction (exchange of experiences), coordination and networking between ESFRI Projects and ESFRI Landmarks. It takes place in the frame of the ESFRI events in Vienna, the Launch of the ESFRI Roadmap 2018 and the 66th ESFRI Forum Meeting.
The workshop will review the typical steps of an RI in the (up to) ten-year preparation and early implementation phase. Participants in the workshop will be informed about the current ESFRI objectives for implementation and the (forthcoming) roadmap updates, will discuss how to identify and overcome the main barriers in RI implementation and how to optimise the use of EU Preparatory Phase funding and other resources.
Among the invited participants will be representatives from each of the ESFRI Projects on the 2018 Roadmap which are currently implementing a Preparatory Phase project or are eligible for Preparatory Phase funding under Horizon 2020 Work Programme 2018-2020, representatives of ESFRI Landmarks willing to share their Preparatory Phase experiences; ESFRI Executive Board members and Chairs of Working Groups; representatives of the European Commission; Experts in legal consortium issues and StR-ESFRI representatives. Please note that registration to this Workshop is by invitation only.
The workshop will be held on 12th September 2018 from 9:00-13:30 at Hofburg Vienna, Heldenplatz 1, Vienna 1010, Austria. (try to look for the flags) MAP. It is scheduled to run just before the opening of the International Conference on Research Infrastructures (ICRI 2018) at the same venue.
[Participation by invitation only! If you haven't received an invitation and you think you should participate, please let us know at firstname.lastname@example.org.]
EXCHANGE OF EXPERIENCE WORKSHOP
EFFECTIVE USE OF HORIZON 2020
PREPARATORY PHASE FUNDING
12 September 2018, 9:00 – 13:30
ESFRI lifecycle approach: This session provides an insight about the overall roadmapping and landscaping process, the minimal key requirements necessary for the scoring of evaluation and assessment and the monitoring of the project progress.
Horizon 2020 Preparatory Phase funding: The session explains the background and key elements of the RI Preparatory Phase, its funding opportunities and also requirements about service orientation and the mandatory user communities link
Panel 1 – Governance: The main focus of this session lies on the definition of management structures and the implementation of a functional management team, the identification of the most appropriate legal structures (ERIC, private legal entity, etc.) including the location of the RI central node and its hubs.
Panel 2 – Funding and socio- economic impact: This session clarifies the need and importance of adequate business plans, the definition of measurable and credible Key Performance Indicators (KIPs), the necessity and importance of stakeholder commitments and the meaning of the socioeconomic impact;
Panel 3 – Legal issues: Legal issues such as Intellectual Property Rights (IPR), staff, procurement, data management plans, the consequences of legal commitments and framework contracts with multiple partners, and involved legal services and expertise etc. will be illuminated.
General Q&A session
Cocktail and light lunch
The Workshop will take place in Hofburg, Maria Theresien Appartement II. The Hofburg is the former principal imperial palace of the Habsburg dynasty rulers and today serves as the official residence and workplace of the President of Austria. It is located in the center of Vienna and was built in the 13th century and expanded several times afterwards. It also served as the imperial winter residence, as Schönbrunn Palace was the summer residence.Map