3rd Exchange of Experience Workshop (EoE)

vienna
  • vienna
  • vienna
Vienna, Austria
12.09.2018

The 3rd Exchange of Experience Workshop on "Effective Use of Preparatory Phase Funding'" aims to enable high level interaction (exchange of experiences), coordination and networking between ESFRI Projects and ESFRI Landmarks. It takes place in the frame of the ESFRI events in Vienna,  the Launch of the ESFRI Roadmap 2018 and the 66th ESFRI Forum Meeting.

The workshop will review the typical steps of an RI in the (up to) ten-year preparation and early implementation phase. Participants in the workshop will be informed about the current ESFRI objectives for implementation and the (forthcoming) roadmap updates, will discuss how to identify and overcome the main barriers in RI implementation and how to optimise the use of EU Preparatory Phase funding and other resources.

Among the invited participants will be representatives from each of the ESFRI Projects on the 2018 Roadmap which are currently implementing a Preparatory Phase project or are eligible for Preparatory Phase funding under Horizon 2020 Work Programme 2018-2020, representatives of ESFRI Landmarks willing to share their Preparatory Phase experiences; ESFRI Executive Board members and Chairs of Working Groups; representatives of the European Commission; Experts in legal consortium issues and StR-ESFRI representatives. Please note that registration to this Workshop is by invitation only. 

The workshop will be held on 12th September 2018 from 9:00-13:30 at Hofburg Vienna, Heldenplatz 1, Vienna 1010, Austria. (try to look for the flags) MAP. It is scheduled to run just before the opening of the International Conference on Research Infrastructures (ICRI 2018) at the same venue.

[Participation by invitation only! If you haven't received an invitation and you think you should participate, please let us know at info@str-esfri.eu.]
EoE Agenda Vienna 2018

EXCHANGE OF EXPERIENCE WORKSHOP 
EFFECTIVE USE OF HORIZON 2020
PREPARATORY PHASE FUNDING
 

Vienna, Austria
12 September 2018, 9:00 – 13:30
Draft Agenda

8.30
Registration, coffee

9.00
Welcome

9.10
ESFRI lifecycle approach: This session provides an insight about the overall roadmapping and landscaping process, the minimal key requirements necessary for the scoring of evaluation and assessment and the monitoring of the project progress.

9.30
Horizon 2020 Preparatory Phase funding: The session explains the background and key elements of the RI Preparatory Phase, its funding opportunities and also requirements about service orientation and the mandatory user communities link

10.00
Panel 1 – Governance: The main focus of this session lies on the definition of management structures and the implementation of a functional management team, the identification of the most appropriate legal structures (ERIC, private legal entity, etc.) including the location of the RI central node and its hubs.

10.40
Coffee break

11.00
Panel 2 – Funding and socio- economic impact: This session clarifies the need and importance of adequate business plans, the definition of measurable and credible Key Performance Indicators (KIPs), the necessity and importance of stakeholder commitments and the meaning of the socioeconomic impact;

11.40
Panel 3 – Legal issues: Legal issues such as Intellectual Property Rights (IPR), staff, procurement, data management plans, the consequences of legal commitments and framework contracts with multiple partners, and involved legal services and expertise etc. will be illuminated.

12.20
General Q&A session

13.25
Wrap-up

13.30
Cocktail and light lunch

The Workshop will take place in Hofburg, Maria Theresien Appartement II. The Hofburg is the former principal imperial palace of the Habsburg dynasty rulers and today serves as the official residence and workplace of the President of Austria. It is located in the center of Vienna and was built in the 13th century and expanded several times afterwards. It also served as the imperial winter residence, as Schönbrunn Palace was the summer residence.

Map
To view more about this event please login here
The 3rd Exchange of Experience Workshop on "Effective Use of Preparatory Phase Funding'" took place in Vienna (12th September) and with more than 50 participants succeeded in enabling high level interaction, coordination and networking between ESFRI Projects and ESFRI Landmarks. The workshop reviewed the typical steps of an RI in the (up to) ten-year preparation and early implementation phase. Participants in the workshop were informed about the current ESFRI objectives for implementation and the (forthcoming) roadmap updates and discussed how to identify and overcome the main barriers in RI implementation and how to optimise the use of EU Preparatory Phase funding and other resources.
 
The workshop's recording is available here PART.1 | PART.2 
 
PRESENTATIONS 

 

Panel 1 – Governance: The main focus of this session lies on the definition of management structures and the implementation of a functional management team, the identification of the most appropriate legal structures (ERIC, private legal entity, etc.) including the location of the RI central node and its.

PDF iconGovernance: Towards a legal structure |  Massimo Cocco, EPOS-­‐ERIC Interim

PDF iconLegal Structure Options | Harry Tuinder, Research Infrastructure Unit DG Research, Science & Innovation 

Panel 2 – Funding and socio- economic impact: This session clarifies the need and importance of adequate business plans, the definition of measurable and credible Key Performance Indicators (KIPs), the necessity and importance of stakeholder and socioeconomic impact

PDF iconKPIs | Jana Kolar – Ornela De Giacomo

PDF iconSocioeconomic Impact of Research Infrastructures | Elina Griniece, Principal Researcher, EFIS Centre 

Panel 3 – Legal issues: Legal issues such as Intellectual Property Rights (IPR), staff, procurement, data management plans, the consequences of legal commitments and framework contracts with multiple partners, and involved legal services and expertise etc. will be illuminated.

 

Data Management Plans | Andrew Smith, Head of External Relations 

PDF icon Data Management Plans | Andrew Smith, Head of External Relations