ESFRI EoE Workshop on Horizon EU Preparatory Phase and Funding

 

The Workshop has been completed. Watch the video recording here

ESFRI organizes an online Workshop on the effective use of Horizon Europe Preparatory Phase and Individual Support funding, on November 15, 2021.

The event is part of the Exchange of Experience Workshop series (EoEs), aiming to provide a platform for effective, high-level interaction and networking between ESFRI RI projects and aims to gather information about best practices of advanced RI projects and lessons learned to less advanced RIs and newcomers. 

The objective of this EoE workshop is to provide insight on the overall ESFRI roadmapping and landscaping process, the RI lifecycle and the project monitoring process. It will present the Horizon Europe support to Preparatory Phase projects including requirements for management. It will also touch upon the need for stakeholder commitments and the complementarities between national and EU instruments. The socio-economic impact, the importance of credible Key Performance Indicators, the provision of access to data and data management plans will also be discussed along with the identification of the most appropriate legal structures for RIs (ERIC, private legal entity, etc).


ESFRI Workshop on the Future of Research Infrastructures in the European Research Area

The event is part of Exchange of Experience (EoE) workshops.

This event was live-streamed via the ESFRI YouTube Channel. The resulting video will be available for viewing in a few days.

For more information, please visit the link here.

With the next Roadmap of European Research Infrastructures, foreseen for publication in 2021, ESFRI will end the second cycle of its Roadmaps, comprising the editions of 2006, 2008, 2010, 2016 and 2018. The last two editions have demonstrated clearly how the landscape of research infrastructures in Europe has evolved and matured.

As demonstrated through the work on long-term sustainability of research infrastructures over the last three years, the facilities that have now become operational face very different challenges to the ones early in their lifecycle.

Recognising the nature of these challenges and responding to the invitation of the Competitiveness Council to strengthen its strategic role, ESFRI started a comprehensive reflection process on the role of research infrastructures and ESFRI itself in the evolving European Research Area.

The objective of this workshop is to discuss with the research infrastructures, thematic clusters and other stakeholders a number of key topics that emerged through this process in a view of preparing a formal ESFRI document in December 2019.


3rd Exchange of Experience Workshop (EoE)

The 3rd Exchange of Experience Workshop on "Effective Use of Preparatory Phase Funding'" aims to enable high level interaction (exchange of experiences), coordination and networking between ESFRI Projects and ESFRI Landmarks. It takes place in the frame of the ESFRI events in Vienna,  the Launch of the ESFRI Roadmap 2018 and the 66th ESFRI Forum Meeting.

The workshop will review the typical steps of an RI in the (up to) ten-year preparation and early implementation phase. Participants in the workshop will be informed about the current ESFRI objectives for implementation and the (forthcoming) roadmap updates, will discuss how to identify and overcome the main barriers in RI implementation and how to optimise the use of EU Preparatory Phase funding and other resources.

Among the invited participants will be representatives from each of the ESFRI Projects on the 2018 Roadmap which are currently implementing a Preparatory Phase project or are eligible for Preparatory Phase funding under Horizon 2020 Work Programme 2018-2020, representatives of ESFRI Landmarks willing to share their Preparatory Phase experiences; ESFRI Executive Board members and Chairs of Working Groups; representatives of the European Commission; Experts in legal consortium issues and StR-ESFRI representatives. Please note that registration to this Workshop is by invitation only. 

The workshop will be held on 12th September 2018 from 9:00-13:30 at Hofburg Vienna, Heldenplatz 1, Vienna 1010, Austria. (try to look for the flags) MAP. It is scheduled to run just before the opening of the International Conference on Research Infrastructures (ICRI 2018) at the same venue.

[Participation by invitation only! If you haven't received an invitation and you think you should participate, please let us know at info@str-esfri.eu.]


2nd Exchange of Experience Workshop

As the monitoring of ESFRI 2008 and 2010 Projects is underway along with the Pilot Review of four ESFRI Landmarks, an EoE Workshop is organized to provide the most transparent and effective high-level interaction, coordination and networking between ESFRI Research Infrastructures – RIs –and the ESFRI Strategy Working and Implementation Groups. The focus of the open discussion will be on the challenges faced by the RIs during the pre-implementation phase as well as those connected with enforcing the Landmark status.

The Exchange of Experience will expand on:

  • the evaluation method of the Scientific Case and the Assessment of Implementation of the ESFRI Projects as key elements of the ESFRI Monitoring process;
  • the update of the Scientific Case and the Assessment of Implementation and Operation of the ESFRI Landmarks as key elements of the ESFRI Periodic Review process;
  • the discussion on the framework conditions of existing ESFRI Projects to understand the requirements for moving to the implementation stage;
  • the dialogue on how to identify and overcome the main bottlenecks drawing from experience from prior monitoring and assessment processes.

The 2nd Exchange of Experience Workshop – organized by StR-ESFRI– will take place on 18th January 2017, from 9:30 to 16:00, in the Malaga University, Av. de Cervantes 2, 29071 Málaga, Spain. A social event and dinner will be organized on 17th January 2017 in the evening after the Info Day. Participants of the EoE workshop are cordially invited to the dinner.

Target group

The workshop is mainly aimed at scientific leaders and managers of ESFRI Research Infrastructures but it will be open to all interested.

Background Information

Since the first European Roadmap for Research Infrastructures developed in 2006, ESFRI has continuously worked on identifying new – or upgrades of – Research Infrastructures (RIs) of strategic interest for Europe. As a result of the 2006 Roadmap and its updates in 2008 and 2010 as well as the 2015-2016 road-mapping exercise, the ESFRI Roadmap 2016 includes 21 ESFRI Projects – RIs in preparatory or pre-implementation phase and 29 ESFRI Landmarks – RIs which are in the implementation phase or are operational. To ensure the follow-up of implementation of ESFRI Research Infrastructures as requested by the Competitiveness council in 2012 ESFRI established a comprehensive assessment and prioritization process of the infrastructure projects listed in the ESFRI Roadmap. For this reason ESFRI has developed and applies distinct and transparent evaluation, assessment, monitoring and periodic review mechanisms based on two independent processes, i.e. 1) the evaluation of the Scientific Case and 2) the Assessment of Implementation. In both cases, international and independent Experts might be involved to provide advice, but ESFRI is solely and entirely responsible of the evaluation and assessment procedures and outcomes.

The 2nd Workshop to exchange experiences and best practise will therefore focus on the Monitoring and Periodic Review of Research Infrastructures on the ESFRI Roadmap and will thus help towards a clear comprehensible, transparent and fair evaluation and monitoring process.

* To participate in the event, registration is required 

  

  


Making effective use of Horizon 2020 Preparatory Phase Funding (1st StR ESFRI EoE)

The Exchange of Experience Workshop series (EoEs) provides a platform for effective, high-level interaction and networking  between ESFRI RI projects and aims to gather information about best practices of advanced RI projects and lessons learned to less advanced RIs and newcomers. The first workshop about the exchange of experiences will take place in the framework of the Launch Event of the 2016 Roadmap.

The main objective of the 1st  EoE workshop is to support effective, high-level interaction (exchange of experiences), coordination and networking between ESFRI Projects and selected ESFRI Landmarks, on the one hand, and the European Commission, ESFRI Working Group on Implementation (IG) and ESFRI Strategy Working Groups (SWG) on the other hand.
The workshop will thus mobilise substantial combined expertise (best practise) in setting up pan-European RIs with the aim to: 

  • present the new concept of Preparatory Phase projects;
  • discuss how to identify and overcome the main bottlenecks in RI implementation and how to effectively use EU funding to that end; 
  • inform about the current ESFRI objectives for implementation and of the forthcoming roadmap updates.

 

Participants 

The workshop is mainly aimed at scientific leaders and managers of ESFRI Projects and Emerging Projects listed on the 2016 ESFRI Roadmap currently implementing or preparing for a Preparatory Phase under Horizon 2020. Representatives of selected ESFRI Landmarks will also be invited to discuss their experiences with such projects. The number of attendees is expected to be approx. 60 persons including speakers. Larger audience might be considered if the room capacity allows this. Participants will include:

  • 2-3 representatives from each of the ESFRI Projects on the 2016 Roadmap which are currently implementing a Preparatory Phase project or are eligible for Preparatory Phase funding under Horizon 2020 Work Programme 2016;
  • up to 10 representatives of ESFRI Landmarks who would share their Preparatory Phase experiences;
  • Executive Board members and Chairs of Working Groups;
  • Representatives  of the European Commission;
  • StR -ESFRI representatives

 

Background

Since the 2006 European Roadmap for Research Infrastructures, ESFRI  has continuously worked on identifying new (or upgrades of) research infrastructures (RIs) of strategic interest for Europe. As a result of the 2006 Roadmap and its updates in 2008 and 2010 as well as the 2015-2016 roadmapping exercise, the ESFRI Roadmap 2016 includes 21 ESFRI Projects (RIs in preparatory or pre-implementation phase) and 29 ESFRI Landmarks (RIs which are in the implementation phase or have already been implemented). 
To assist ESFRI Projects in implementation, the European Commission support under Horizon 2020 through dedicated Preparatory Phases, which are crucial steps in successful implementation of RIs on the ESFRI Roadmap. Due to this, it is of importance to use this EU funding as effectively as possible, focusing on the key aspects of implementation of a particular RI. As the ESFRI Roadmap 2016 includes a number of ESFRI Projects which are currently benefiting or will soon benefit from Preparatory Phase funding under Horizon 2020, the 1st Exchange of Experience workshop will focuse on “how to make the most effective use of experiences from these projects, as a crucial step in the implementation of an ESFRI RI”.

 

The workshop is organised by StR-ESFRI , in close cooperation with ESFRI and the European Commission (EC). It will be followed by social events including a visit to the Amsterdam Museum and a dinner invitation.  The workshop will be by invitation only and participation will be free of charge. Hotel and travel expenses have to be covered by each participant. Invitations will be sent out in the coming days. Registration will be open on 15th January 2016.


Joint e-IRG/ESFRI session on Policy Aspects of Research Infrastructures and e-Infrastructures of Global Scale at ICT2015

During ICT2015 in Lisbon, Portugal, e-IRG and ESFRI organized a session on "Policy Aspects of Research- en e-Infrastructures of Global Scale" on October 22, 2015 in Room 11 in the Centro de Congressos de Lisboa, from 9h50 to 10h35. The session was jointly organised by e-IRG and ESFRI, and was composed of short presentations followed by an interactive part.

The following aspects were presented:

  • Session Introduction and Objectives, Fotis Karayannis, e-IRG and ESFRI support programmes
  • ICRI 2014 related conclusions, Yannis Ioannidis, ATHENA Research Center and ESFRI
  • The GSO report, Juan Bicarregui, STFC and RDA
  • The e-Infrastructure Commons with emphasis on Open Data, Arjen-Van Rijn, NIKHEF and e-IRG
  • The Charter of Access to Research Infrastructures, Rosette Vandenbroucke, VUB and e-IRG
  • Interactive part - Questions and answers - Chair: Marcin Ostasz, BSC and e-IRG support programme
  • The rapporteur was Rossend Llurba, NWO and e-IRG support programme.
Summary 

Many large-scale research infrastructures (RIs) are today only possible to be realised through international collaboration. This is due to the complexity, the high construction and operation costs or simply the global nature of the scientific challenges involved.

To be able to find answers to the grand societal challenges like the efficient generation and use of energy, supply of food and water, and mitigating effects of a changing climate, the global dimensions of RIs and e-Infrastructures (e-RIs) need to be strengthened. This was discussed intensively at the ICRI conference 2014 in Athens where it was concluded that the attraction of global RIs relies on their capacity to address the needs of world-wide scientific communities by combining the best knowledge, human capital and related resources. The Group of Senior Officials (GSO) mandated by the G8 science ministers has drafted a report proposing a Framework for Global RIs and a progress report is expected by October 2015.

e-Infrastructures play a central role in global RI efforts. In particular intelligent and open access to data from all areas in the globe is vital. This networking session will provide a platform to discuss policy issues for Research Infrastructures and e-Infrastructures to coordinate on a global scale. On the basis of the ICRI 2014 conclusions and the GSO report. Cross-cutting policy issues between RIs and e-RIs with emphasis on access to data were further discussed with an aim to make further progress in the area.

The expected outcome was on the one hand to build on top of ICRI 2014 conclusions and the GSO report, achieving further progress and a next step in the evolution of policies for Global Research Infrastructures. On the other hand, the session has contributed to the better understanding of RI providers, users and data owners/managers of the complexity of the overall environment, and how each stakeholder can further contribute in making steps forward. The importance of the e-Infrastructure Commons in providing an integrated environment for a "one-stop-shop" for RI users and the significance of openly sharing data around the globe are also key expected outcomes. The outcome of the session was edited into an e-IRG policy document.

By Leslie Versweyveld